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Detail Job Description

Executive Secretary

Sector > FMCG Shortlisted job

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job summary

JD0000000246

1

25-03-2020

30-07-2020


30- 40

Both

Sri Lanka

Full-time

Secretary / Receptionist, Secretary

5-10 Years

Salary LKR  60,000 - 75,000

About the Company

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Job Description :

  • Enhances effectiveness by providing information management support.
  • Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
  • Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Job Responsibilities :

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
  • Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
  • Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Prepares reports by collecting information.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Keeps equipment operational by following manufacturer instructions and established procedures.
  • Secures information by completing database backups.
  • Provides historical reference by utilizing filing and retrieval systems.
  • Maintains technical knowledge by attending educational workshops; reading secretarial publications¬†

Qualifications :

  • 5-10 years of work experience
  • Diploma in Executive Secretary required field

Pre-requisites :

  • Fluency in English in oral and written
  • Between the age of¬† 30-40 years

Other benefit :

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