Assistant Manager – HR & Administration

About the Role

We are looking for a proactive and organized Assistant Manager – HR & Administration to support the smooth operation of HR and administrative functions at our elastic manufacturing facility. The ideal candidate will play a key role in managing HR operations, employee relations, and general administration to ensure compliance, efficiency, and a positive workplace environment.

Key Responsibilities

HR Operations & Employee Management

• Handle daily HR operations including attendance, leave management, payroll coordination, and HR documentation.
• Support the recruitment process by coordinating interviews, onboarding, and employee orientation.
• Maintain updated employee records, contracts, and statutory documents.
• Monitor and control absenteeism, timekeeping, and shift management.

Employee Relations & Engagement

• Foster a healthy employee relations climate through effective communication and counseling.
• Address employee concerns promptly and assist in maintaining discipline across departments.
• Support employee welfare and engagement initiatives to enhance retention and morale.
• Liaise with production teams and supervisors to ensure smooth workforce coordination.

Administration & Facility Management

• Oversee general administrative functions including transport, security, housekeeping, and canteen management.
• Ensure a safe, clean, and compliant working environment in coordination with EHS and compliance teams.
• Manage vendor coordination for administrative and maintenance requirements.
• Monitor company assets, office supplies, and utilities usage.

Compliance & Reporting

• Ensure adherence to labor laws, factory regulations, and internal HR policies.
• Maintain accurate HR and administrative reports including absenteeism, overtime, and manpower statistics.
• Support in organizing audits (buyer, compliance, and statutory).
• Assist in handling disciplinary procedures and documentation.

Continuous Improvement & Support

• Contribute to improving HR systems and administrative processes through automation and best practices.
• Coordinate staff training and development initiatives in collaboration with HR leadership.
• Provide HR and administrative support for factory events, welfare programs, and CSR activities.

  Key Skills & Attributes

  • Excellent interpersonal and communication skills with the ability to engage across all levels.
  • Strong organizational and problem-solving abilities with attention to detail.
  • Proficiency in MS Office and exposure to HRIS systems will be an advantage.
  • Fluent in Sinhala and English (Tamil will be an added advantage).
  • Reliable, ethical, and people-oriented with a positive attitude.