Company Secretary

We are seeking an experienced and proactive Company Secretary with at least 5 years of experience to join our corporate governance team. The ideal candidate will play a crucial role in managing the company’s legal, compliance, and corporate governance responsibilities. You will act as a liaison between the board of directors, management, and stakeholders, ensuring the company adheres to all regulatory requirements while fostering best practices in governance.

Key Responsibilities:

Corporate Governance:

• Advise the board of directors and management on corporate governance practices, ensuring compliance with applicable laws and regulations.
• Organize and manage board and committee meetings, ensuring all necessary documentation and reports are prepared and circulated in advance.
• Maintain proper records of all board decisions and ensure accurate minute-taking for meetings.
• Oversee the implementation of board resolutions and ensure that actions are tracked and completed.

Compliance and Regulatory Affairs:

• Ensure that the company complies with statutory and regulatory requirements, including filing returns, maintaining registers, and other legal obligations.
• Monitor changes in relevant laws, rules, and regulations, advising the organization on any necessary actions.
• Act as the primary point of contact for regulatory authorities, handling inquiries and submissions as required.

Legal Documentation and Reporting:

• Draft, review, and manage legal documents such as contracts, agreements, and policies.
• Ensure timely submission of statutory filings, including the annual return, financial reports, and other documents.
• Ensure compliance with company law, listing regulations (if applicable), and other relevant statutes.

Board Support and Relationship Management:

• Provide support to the board of directors in decision-making, including the preparation of agendas, reports, and presentations.
• Maintain strong relationships with the board, external advisors, and regulatory bodies, ensuring effective communication and coordination.

Shareholder Relations and Corporate Communications:

• Oversee shareholder communications, including annual general meetings (AGMs), special resolutions, and other shareholder engagements.
• Ensure accurate and transparent reporting to shareholders on governance, financial performance, and key developments.
• Coordinate investor relations and provide support on shareholder issues or inquiries.

Internal Policies and Risk Management:

• Support the development, implementation, and review of internal policies related to corporate governance, compliance, and risk management.
• Provide advice on risk management, ensuring that governance structures are in place to mitigate legal and operational risks.

Corporate Secretarial Services:

• Maintain statutory books and records, including the register of members, directors, and other required company registers.
• Prepare and file all statutory documents, ensuring that deadlines are met and information is accurate.
• Assist with the incorporation of new companies, mergers, acquisitions, or other corporate changes.